Egerton Park Residents’ Association
Minutes of Annual General Meeting
held at The Lauries, Birkenhead
at 7pm on Wednesday 20th June 2018
Attendance: 11 residents plus 5 committee members.
Apologies: 1 apology
1. Welcome and Introductions
The chair and treasurer’s reports had been circulated prior to the meeting. It was the committee’s intention that an informal style of meeting should encourage discussion and debate from those present.
2. Derelict Properties
The chair reported on meetings that had taken place over the last 12 months with councillors and representatives of the council’s housing department. These meetings have produced little progress as the council has no powers in respect of private owners of properties. However, key changes in planning law mean that councils now have to meet targets regarding building on ‘brownfield’ sites, so we wait with interest to see if this has any impact on the sites in Egerton Park.
One resident asked – if a new application was to be submitted to develop one of the derelict/empty properties/sites, what would be the council’s position in light of the highway department’s previous opposition to such developments? The committee were unable to comment as we have no idea what the response of planning or highways might be to future applications. All we can do is to monitor applications and keep residents informed. The chair also confirmed that, contrary to a commonly held misconception, with respect to 42-44, 46-48 and 77, the committee has never opposed any previous planning applications. A previous application to demolish 77 and replace it with houses was opposed by the planning department, NOT the committee or residents. Finally, it has not been possible to establish the intentions of the owner of 4 of these properties despite communication by email.
As a way forward, residents suggested a petition to all residents. However, this would require the involvement of many more residents to assist in this, the current committee not having sufficient manpower to undertake such a time consuming exercise. Other suggestions included lobbying our local MP Frank Field, and/or emailing the owner of the derelict properties requesting an update. The committee will continue to check the planning website for any new planning applications and will keep residents informed by emailing those residents for whom we have contact details.
ACTION: the committee to seek a meeting with local MP Frank Field to discuss residents’ concerns over derelict sites.
3. Road Maintenance
All present agreed that the road is now in a better state than it has been for some time and that repairs appear to be holding out well against cold weather. The committee will continue to ask residents to assist us by identifying particular patches that need work, and will continue in our policy of repairing larger patches as opposed to individual potholes. Residents commented on the particularly good patch that has been repaired at the top entrance and the use of good quality tarmac.
A resident suggested an increase in contributions to fund future repairs, however, it was agreed that it would be unfair to expect those residents who already contribute, to subsidize to an even greater extent, those who do not pay.
4. Drains and Infrastructure
i) Drains – residents reported that a number of gullies are blocked and some have disappeared or been concreted over. As a consequence sections of the park, particularly towards the Byrne Avenue end, are prone to flooding. One drain has been cleared (paid for out of the maintenance fund) and the chair has requested a quote from the same drainage company for all gullies, including those in the closes, to be cleared. It was also noted that council road sweepers rarely sweep the road in the park and that, unless this is done regularly, the drains will soon block up again. In conclusion, our only option is to do the best we can in the circumstances and use the maintenance fund to clear gullies if and when necessary.
There followed a discussion about the council’s responsibility for certain services and their refusal/avoidance in offering these services to residents of Egerton Park because of its unadopted road status. This is despite the fact that residents do not pay a reduced rate of community charge. This issue has come up in relation to surface water drains, fly tipping, fallen trees, and lighting. Also it was noted that the road sweeper should clean around the park once a month but it is certainly nowhere near as regular as this.
ACTION: The committee to seek some clarification about residents’ entitlement to council services as full payers of the community charge. To be raised with Frank Field MP.
ii) Entrance Pillars – these require some repair work and the chair will attempt to complete this work in the summer months. Any offer of help with this would be welcome!
iii) Lighting in Delyn Close – one resident raised concerns about the lack of lighting in Delyn Close. The committee had previously done a lot of work on this issue, including meetings with the council, and had proposed a solution in terms of contributing towards the cost of installing lights, but residents of the close had not attended a meeting where this proposal was to have been discussed. Residents of Delyn Close are free to raise this issue again if it is causing concern.
5. Anti-social Behaviour
One resident reported sighting youths in his driveway and another reported a burglary in the last 12 months but these occurrences, fortunately, are now quite rare in the park. It is worth reminding residents to take more care during the summer months when windows are left open, which could lead to an increase in opportunistic thefts. Residents should also let the committee know of any such incidents so that we can send out an email alert to residents.
6. Traffic Issues
The park already has speed bumps and we have previously replaced old and damaged 10mph speed signs. It is difficult to see what more can be done to stop some vehicles travelling at excessive speeds in the park. Parked cars continue to be a problem particularly visitors to Salisbury House.
ACTION: the committee to look at possibilities regarding enforcement of parking restrictions on the road.
7. Committee Membership
The committee consists of just 4 regular members who undertake most of the work. Two of these members are directors of the residents’ association. Current committee members have been doing this work, sometimes in excess of 10 years, and are not getting any younger. We are desperately in need of volunteers to help and contribute new ideas, and with a view to taking on some of the committee tasks and to support its work, or there is a very real danger that the current committee will fold.
ACTION: the future of the residents’ committee should be a priority for 2018/2019, with a letter to go to all residents making clear the situation if the committee should fold.
8. Action Plan/Priorities for 2018/2019
· Future of the residents’ committee should be a priority for 2018/2019, with a letter to go to all residents making clear the situation if the committee should fold;
· Develop a strategic approach to issues of empty & derelict properties in the park – to seek a meeting with local MP Frank Field;
· Continue to pursue households that do not pay towards the residents’ association funds;
· Continue with road repair/resurfacing;
· Ongoing vigilance and surveillance of planning applications;
· Reporting of anti-social behaviour and other nuisance issues;
· Keep residents informed via newsletters and occasional emails;
· To look at possibilities regarding enforcement of parking restrictions on the road;
· To seek some clarification about residents’ entitlement to council services as full payers of the community charge. To be raised with Frank Field MP.
9. Any Other Business
i) Lettering on Pillars – the committee to explore options for road name signs to be fixed to the entrance pillars.
ii) Grass Cutting – a request to fund grass cutting of the verge at the entrance to Delyn Close has been refused. As this could not possibly be a one off payment, it was felt after discussion that this was not a good use of residents’ contributions. A question was raised as to why this has recently become a problem? How was this issue dealt with previously?
The chair thanked all those for attending and for their support to the committee, and also thanked the committee for all their hard work over the last 12 months.
The meeting closed at 8.40pm.