Archive for AGM

Residents’ Association AGM Report – Eg Pk News (Summer 2016)

Our AGM took place on Wednesday 8th June.   Although numbers attending were small we hope that those who did make the effort to attend felt that the meeting was informative and enjoyable.   As a means of encouraging discussion, we asked residents to come up with a list of the positive things about living in the park.   Those present picked out the trees and wildlife, the park’s sense of history and community, its tranquillity and privacy, and the benefits of having no through traffic.   We then asked the group to identify the challenges faced by those who live in the park and residents’ observations included litter, dog fouling, weeds and roadside parking.   Although these may appear relatively minor they all impact on our environment and quality of life.   However, the issue which causes by far the greatest concern for residents are the abandoned and derelict properties and sites in the park, of which there are now five.   These buildings are becoming an eyesore and residents are concerned that they will inevitably affect property prices.   Not only do they make the park look uncared for but they encourage fly tipping, criminal damage and other forms of anti-social behaviour.   In the last 12 months two of the properties have been daubed with graffiti and one has been set on fire.

After discussion all those present agreed on an action plan for 2016/17, but that our number one priority should be tackling the problem of derelict and abandoned sites and properties in the park.   So our priorities agreed at the AGM were as follows –

  •       Develop a strategic approach to tackling issue of empty and derelict properties in the park
  •       Continue to pursue households that do not pay towards the residents’ association funds
  •       Continue with road repair/resurfacing issues
  •       Ongoing vigilance and surveillance of planning applications
  •       Reporting of anti-social behaviour and other nuisance issues
  •       Consider holding a ‘Clear up Egerton Park’ day

Before concluding the meeting, everyone was asked to note any other issues they would like the committee to consider, which had not already been discussed, on the back of a beer mat.   This exercise produced a number of interesting new ideas and some more familiar ones including the identification of trees in the park, properly engineered speed bumps, the need for bins to be moved off the road once refuse has been collected, and more regular visits by the road sweeper.   A full copy of the minutes of this meeting is available on our website or a copy can be made available from any member of the committee.   A special thank you to Rebecca who has agreed to join the committee.

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Minutes of AGM – 8th June 2016

 

Egerton Park Residents’ Association

Minutes of Annual General Meeting

held at Royal Standard House, Rock Ferry

at 7pm on 8th June 2016

 

Attendance:      12 residents plus 5 committee members.

Apologies:         Apologies for absence were received from 9 residents.

1.   Refreshments, Introductions and Welcome

2.   Positives about living in Egerton Park

The group collectively came up with the following which were listed on a flipchart: 

  • wildlife, particularly birds
  • haven/tranquillity
  • good neighbours
  • trees – greenery
  • friendly
  • not a through-road
  • privacy
  • variety of accommodation – a nice mix
  • families and generations who have lived here give it a sense of stability and continuity
  • history and heritage
  • character
  • inclusive – welcoming of residential homes
  • dawn chorus
  • safety
  • respectable, seen as desirable place to live
  • an active residents’ committee 

3.   The group then identified the challenges as follows: 

  • speeding cars/different on either side of park?   A minority of cars?
  • unoccupied properties and derelict sites a blight
  • weeds on roadside
  • car parking on the road
  • rubbish bins left out
  • fly tipping
  • abandoned cars
  • dog fouling
  • litter
  • planning boundary issues – properties backing on to park
  • maintenance fund – non payers
  • phone lines – problems with BT junction box
  • contractors digging up road – ‘don’t care approach’
  • bottom roundabout – one-way sign needed?

 4.   Discussion

There followed a discussion where those present agreed that the top priority for the forthcoming year should be the derelict unoccupied properties in the park which are impacting on everyone, but particularly on those residents who live opposite and next to these properties.   It was agreed that the committee should develop a more strategic approach to tackling this issue.   One resident agreed to join the committee to assist with this piece of work.   The meeting discussed the role of Wirral Council Empty Properties section, local councillors and MP, and what powers they may have to force owners of the land and properties to take some action; to date they have not been proactive.   One possibility worth exploring might be to seek legal advice.   It was also suggested that we hold a ‘Clear Up Egerton Park Day’ when all residents are asked to clear weeds and litter from their frontage.   Some felt that residents either do this or not regardless of if we pick a designated day, but others felt it could act as a PR exercise/raise the profile of the need for everyone to look after our environment and keep it tidy.

5.   Priorities and Action Plan for 2016/2017 were therefore agreed as follows:

  • Develop a strategic approach to tackling issue of empty and derelict properties in the park;
  • Continue to pursue households that do not pay towards the residents’ association funds;
  • Continue with road repair/resurfacing issues;
  • Ongoing vigilance and surveillance of planning applications;
  • Reporting of anti-social behaviour and other nuisance issues;
  • Keep residents informed via quarterly newsletters and occasional emails;
  • Consider holding a ‘Clear up Egerton Park Day’.

 6.   Beer Mat Challenge

Those present were asked to write down any ideas not already discussed, or that they felt strongly about, on the back of a beer mat.   The points put forward were as follows: 

  • on road car parking
  • consider pavements
  • clear up day/date – good idea
  • tree identification/walk round the park
  • community event
  • properly engineered speed bumps
  • road sweeper more regular
  • deliveries at Salisbury House at 4am – vans very noisy and drive too fast
  • lighting
  • write to ‘rubbish bin’ flats on behalf of residents who have complained
  • derelict sites development
  • bins on driveways
  • visitors parking within easy walking distance of the side of the road

The chair thanked everyone who attended and for their contribution.   Thanks were also given to the committee for all their hard work over the last 12 months.

The meeting finished at 8.35pm.

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AGM 8th June 2016 – Chair’s Report

Egerton Park Residents’ Association

AGM     8th June 2016     Report of Committee Chair

At last year’s Annual General Meeting you, as residents, set the following priorities for 2015/16.

  •       Continue to pursue households that do not pay towards the residents’ association funds;
  •       Continue with road repair/resurfacing issues;
  •       Consider erecting new speed limit signage;
  •       Ongoing vigilance and surveillance of planning applications;
  •       Reporting of anti-social behaviour and other nuisance issues;
  •       Keep residents informed via quarterly newsletters and occasional emails.

The Residents’ Association Funds

We have (again) carried out a regular and consistent campaign throughout 2015/16 to encourage those households that do not pay towards the work of the residents’ association that they should do so.   Every non-paying household has received invoices and reminder letters and we have responded to a range of individual queries and complaints from those who do not wish to pay.   We have continued to develop an effective database of all households’ contribution history and can tell at a glance who has paid, who is in arrears, and have a complete history of contributions back to 2005.   The percentage of households paying their fees has gradually increased again this year and the majority now pay but there is still more work to do.   We propose that this remains a priority for 2016/17.

Road Repairs/Resurfacing Issues

Once again we have carried out a significant number of road repairs to both the north and south drives in the park.   In the current year we have spent £6650 on road repairs and, at the time of writing, another set of road repairs is planned for the end of May 2016.   We have retained the same, very reliable tarmac company who have never let us down, have never put up their prices in 5 years and whose work is standing the test of time.   None of the work they have undertaken has broken up at any point in the park so we will continue to use them.

Ongoing Vigilance and Surveillance of Planning Applications

The committee has continued to monitor any and all planning applications throughout the year although they have been few and far between.   The recession, deflated housing market and depressed construction industry continues to have led to a much calmer planning climate although this is likely to change.   We are aware that derelict sites remain a source of distress to residents and, now that the market is beginning to lift, we may see some movement in a positive direction.   Sadly, this is outside of the committee’s influence although we have maintained regular contact with the planning department about the eyesore that is 108 Egerton Park.  

Reporting of Anti-Social Behaviour and Other Nuisance Issues

The committee remains vigilant about these issues and maintain regular contact with police community support officers and local councillors but there appears to have been a decrease in the amount of anti-social incidents this year.   The biggest irritation this year has been a number of graffiti attacks on the entrance pillars complete with anti-nazi slogans and swastikas.   We decided that our best policy was zero tolerance and as soon as graffiti has appeared we have tried to remove or paint over it within hours.   This seems to have worked and the vandals have got fed up before we have but the paint and paint brush are on 24/7 standby.

Another nuisance has been some limited fly-tipping and a number of abandoned cars.   We ask all residents to remain vigilant and to report any matters of concern to the relevant authorities as and when they arise, including Wirral Council’s “Street Scene” department, your local councillors and the police.   We have recently registered with Mersey Now, a police crime awareness initiative which means that we receive regular email updates about local crime or crime prevention initiatives.   We always pass these on to you when we think they are relevant to Egerton Park.   As always, the committee is happy to be kept informed of any issues but we have no special influence and rely on residents themselves to take appropriate action when a concern arises.

Keep Residents Informed via Quarterly Newsletters and Occasional Emails

The committee has continued to produce quarterly newsletters and our website http://www.egertonpark.wordpress.com continues to be a success and has numerous “hits” throughout the year.   In addition to hand delivering the newsletters, we have posted onto the site information about a whole host of issues as well as uploading our newsletters, articles and pictures about Egerton Park history.   This seems to be very popular and we will continue to do this.   Numerous residents have used the site to contact us via email to raise our awareness on everything from local crime concerns to nuisance issues, and to ask general questions or make suggestions to the committee.   If we do not currently have your email address, please send it to us with a note of what number you live at to: egerton_parkch42@yahoo.co.uk

The Committee’s Planned Priorities for 2015/16            (subject to resident’s agreement)

We propose that these remain almost identical to the previous year’s priorities as follows:

  •       Continue to pursue households that do not pay towards the residents’ association funds;
  •       Continue with road repair/resurfacing issues;
  •       Ongoing vigilance and surveillance of planning applications;
  •       Reporting of anti-social behaviour and other nuisance issues;
  •       Keep residents informed via quarterly newsletters and occasional emails.

Once again we all owe a debt of gratitude to all residents who pay towards the upkeep of the park and to the residents’ committee who have continued to meet on a regular basis throughout the year.   Thank you for your continued support and hard work.   We would welcome any new committee members to be nominated at the AGM and we currently hold meetings about   6 times a year.   If you are interested in joining the committee, please let us know.

Chair,

Egerton Park Residents’ Association       –      May 2016

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AGM, A Date for Your Diary – Eg Pk News (Spring 2016)

We have now agreed on a date for our 2016 AGM.   The meeting will take place at Royal Standard House, Rock Ferry on Wednesday 8th June, 7pm – 8.30pm.   As usual refreshments including hot drinks, cheese and wine will be available.   We hope you will attend, meet your neighbours, and have your say about issues in the park that concern you.   We will be sending out a reminder with agenda, chair and treasurer reports nearer the date of the meeting.

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Report from the Residents’ AGM – Eg Pk News (Summer 2015)

Once again your AGM took place at Royal Standard House on 9th June and hopefully those who managed to make it found it enjoyable and interesting.   We had some lively discussion, coupled with a glass of wine!   And some great suggestions were put forward by residents on how we can make the park a better place to live for everyone.   Here are some of the main concerns raised by residents which the committee will focus on in the next 12 months.

ROAD REPAIRS

Residents were satisfied that the money we are raising via contributions was being put to good use and that road repairs should continue to be prioritised.   It was noted that £7,800 has been spent in the last 12 months on repairs, £3500 as recently as May.   All residents were happy that we continue to use the same contractor and particular mention was made of the large and skilful repair undertaken at the entrance to Egerton Park Close.   Everyone agreed that the committee should continue to commission repair work as and when funds allow.

SPEED SIGNS

At your 2014 AGM residents had expressed concern about speeding vehicles and that this, coupled with a lack of pavements, could become a risk to schoolchildren, and elderly and vulnerable people who live in the park.   The committee reported on a meeting with the council’s road safety manager who had recommended the replacement of the old damaged and illegible 10mph speed limit signs in the park.   Other options were ruled out as too impractical or expensive.   All present voted for new signs to be purchased to replace the old ones at an estimated cost of £500.

PLANNING AND DEVELOPMENT

Residents were very concerned about the vacant plots of land and empty properties in the park, most of which are owned by one developer.   There were reports of criminal activity and a fire in one property but the main concern is that these properties blight the park environment.   The committee reported on recent correspondence with one developer stating his intention to submit planning applications to develop 4 sites in the park.   We will continue to monitor the planning website but also rely heavily on residents to keep us informed via our email address of any developments with regard to these properties.   In addition if you see any criminal activity or anti-social incidents these should be reported to the police in the hope that this will put some additional pressures on the owners to keep the sites tidy and secure.   We will also update you regularly with news via email and our newsletters.

FUNDRAISING

All those present supported wholeheartedly the committee’s continued efforts to raise funds to pay for road repairs and asked them to continue to encourage everyone to contribute their share.   Invoices will be going out in September to all those residents who have yet to contribute to this financial year’s maintenance fund.

OTHER MATTERS DISCUSSED

The meeting agreed on the revised constitution which is now on our website.

Residents also raised a number of concerns which we will be taking forward in the next 12 months including an increase in dog fouling, litter and general anti-social behaviour, the bottom roundabout which desperately needed clearing, and inconsiderate parking.

And finally a big thank you to the resident who has joined the committee.

A full copy of the AGM minutes can be found on the Egerton Park website or a hard copy can be made available from any member of the committee.

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Minutes of AGM – 9th June 2015

Egerton Park Residents’ Association

Minutes of Annual General Meeting 

held at Royal Standard House, Rock Ferry

on Tuesday 9th June 2015

 

Attendance:               16 residents plus 4 committee members.

Apologies:                 Apologies for absence were received from 8 residents.

  1. Introduction and Welcome

The Chair welcomed everyone to the meeting and then all those present introduced themselves by talking about their period of residence in the park.   Before the meeting began, the Secretary distributed comment slips for residents to complete before leaving, if any items they wanted to raise had not been included on the agenda.   The Chair suggested that the meeting take a more ‘open forum’ format to encourage discussion using agenda items listed as a guide.

  1. Road Repairs and Associated Matters

A total of £7,800 has been spent on repairs in last 12 months, £3,500 of that in May of this year.   The committee is currently satisfied with the quality of work which appears to be standing the test of time.   In addition our contractor has held the price of tarmac at £30 per square metre.   It is the committee’s intention to commission more repairs in the autumn focusing, as always, on the worst patches.   One resident commented on the excellent workmanship completing repairs at the entrance to Egerton Park Close.   Comment was also made that the road sweeper appears to go round the park less frequently and this could be as a result of council cuts.

ACTION:        Those present agreed that we should continue to use the same contractors and complete repairs as and when finances permit.

ACTION:        Could the committee consider a litter picking day?

ACTION:        Some evidence of an increase in dog fouling.   Should we re-launch anti-dog-fouling campaign?

  1. Speed Signs

Residents expressed concern about speeding vehicles clearly exceeding the 10mph speed limit.   This also includes delivery vehicles servicing residential homes, often in the early hours of the morning.   One of the unforeseen consequences of a better road surface could be that vehicles go faster.

ACTION:        All agreed that the speed bumps should remain and that if residents note a particular vehicle consistently driving too fast they should note the registration number and contact the committee who will seek out police advice regarding the most appropriate action.

The Secretary discussed her recent meeting with  David Rees, Road Safety Manager, Traffic and Transportation, Regeneration and Environment Directorate, Wirral Borough Council, who had advised that the most cost-effective and practical traffic calming measure would be the replacement of old 10 mph speed limit signs.   Existing signs are either damaged or illegible.   This could be achieved at a cost of £400-£500.   A bid to the ‘Your Wirral Fund’ had been unsuccessful but there might be another opportunity to bid again for a grant towards this work as it enhances public safety.   After considerable debate those present agreed that replacing the signs should be a priority for the committee in the next year in light of the perceived increase in speeding vehicles, the number of vulnerable residents in the park, and occupier’s liability in the event of an accident.

  1. Revised Constitution

Hard copies of the constitution were distributed to residents on arrival at the meeting.   Clarification requested regarding section of constitution which refers to maintenance payments.   Who should pay in multi-occupied properties – tenants, flat owners, landlords or overall owners?   The Chair informed the meeting that this is a grey area and that currently a number of individuals contribute ranging from tenants to owners.

Draft accepted by the meeting.   The revised constitution is on our website.

  1. Planning and Development

Derelict properties continue to blight the park environment.   In recent years the committee have had discussions with local councillors and the regeneration department of the council but little has changed.   The Chair made reference to recent correspondence from Russell Canner who owns 77, the empty site at 46-48 and has recently purchased the adjoining property, Englewood (previously a residential home).   In this correspondence Mr Canner said that he intends submitting planning applications to develop all these sites/properties in the next 6 months.   Until this happens all we can do is remain vigilant and continue to monitor the planning website.   In the event of a planning application being submitted the committee might need to call a special general meeting to seek resident’s views.   In the meantime the committee undertook to keep residents informed via email and the newsletter.

  1. Fundraising

The committee will continue in their efforts to encourage ‘non-payers’ to contribute.   Consideration is being given to targeted letters to non-payers when a repair has been completed outside their home.   Egerton Park bags are still available for sale.   There has been a steady increase in the proportion of residents paying but we cannot afford to be complacent.

Annual treasurer’s report noted.

  1. Committee Membership

As ever the committee would welcome anyone interested in joining.   The work is not onerous and also enjoyable.   At the meeting a resident was nominated and seconded to join committee.

AOB

i) Gates and roundabout require refurbishment – to be completed in forthcoming months.

ii) History snippets in newsletter much appreciated by those living in the park and other interested parties.   Could we do a pamphlet about the parks history?   Those present agreed it was a good idea but members of the existing committee are not in a position to take this on.

Once again the committee was thanked for all its hard work over the past 12 months.

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AGM 9th June 2015 – Chair’s Report

EGERTON PARK RESIDENTS’ ASSOCIATION

AGM   June 2015 –   Report of Committee Chair

At last year’s Annual General Meeting you, as residents, set the following priorities for 2014/15 

  • Continue to pursue households that do not pay towards the residents’ association funds
  • Continue with road repair/resurfacing issues
  • Ongoing vigilance and surveillance of planning applications
  • Reporting of anti-social behaviour and other nuisance issues
  • Keep residents informed via quarterly newsletters and occasional emails 

The Residents’ Association Funds

We have (again) carried out a regular and consistent campaign throughout 2014/15 to encourage those households that do not pay towards the work of the residents’ association that they should do so.   Every non-paying household has received invoices and reminder letters and we have responded to a range of individual queries and complaints from those who do not wish to pay.   We have continued to develop an effective database of all households’ contribution history and can tell at a glance who has paid, who is in arrears and have a complete history of contributions back to 2005.   The percentage of households paying their fees has gradually increased and the majority now pay but there is still more work to do.   We propose that this remains a priority for 2015/16. 

Road Repairs/Resurfacing Issues

Once again we have carried out a significant number of road repairs to both the north and south drives in the park.   Most recently we spent £3,500 on repairs in May 2015.   Large sections of road repair have been undertaken but mainly we have focussed on lots of small irritating potholes that cluster and eventually form much larger holes.   We have retained the same, very reliable tarmac company who have never let us down, have never put up their prices in 4 years and whose work is standing the test of time.   None of the work they have undertaken has broken up at any point in the park so we will continue to use them.   The top traffic island has been damaged, probably by the builder’s vehicles visiting the former Silverdale site, and we will look to repairing this during the summer.   We are also mindful that the entrance pillars need a makeover and as soon as funds and time allow we will address this. 

Ongoing Vigilance and Surveillance of Planning Applications

The committee has continued to monitor any and all planning applications throughout the year although they have been few and far between.   The recession, deflated housing market and depressed construction industry appear to have led to a much calmer planning climate although this is starting to change.   We are aware that the derelict sites remain a source of distress to residents and, now that the market is beginning to lift we may see some movement in a positive direction.   Much of this is, of course, outside of the committee’s influence.   The former “Silverdale” Nursing Home has recently been converted into 13 one bed-roomed flats and we will need to monitor the impact that this has on increased traffic and infrastructure of the park in due course.   The building itself, however, looks much better and at least it has not become derelict. 

Reporting of Anti-social Behaviour and Other Nuisance Issues

The committee remains vigilant about these issues and maintains regular contact with police community support officers and local councillors but there appears to have been a decrease in the amount of anti-social incidents this year.   We are aware of ongoing concerns about number 77, occasional squatters and vandals and the general decline of what was clearly once a beautiful Victorian villa.   We have had a few requests to do something about this but, of course it is outside our control.   We were asked by a non-resident of Egerton Park to apply to have the building listed by English Heritage.   The view of the committee was that this could make the building even less viable to renovate and that it may therefore remain derelict for decades rather than years.   We did not feel that was in the best interests of the park.   We ask all residents to remain vigilant and to report any matters of concern to the relevant authorities as and when they arise, including Wirral Council’s “Street Scene” department, your local councillors and the police.   The committee is happy to be kept informed of any issues but we have no special influence and rely on residents themselves to take appropriate action when a concern arises.

Keep residents informed via quarterly newsletters and occasional emails

The committee has continued to produce quarterly newsletters and our website www.egertonpark.wordpress.com continues to be a success and has numerous “hits” throughout the year.   In addition to hand delivering the newsletters we have posted onto the site information about a whole host of issues as well as uploading our newsletters, articles and pictures about E. Park history.   This seems to be very popular and we will continue to do this.   Numerous residents have used the site to contact us via email to raise our awareness on everything from local crime concerns to nuisance issues and to ask general questions or make suggestions to the committee.   If we do not currently have your email address please send it to us with a note of what number you live at to: egerton_parkch42@yahoo.co.uk

The Committee’s Planned Priorities for 2015/16   (subject to residents’ agreement) 

We propose that these remain identical to the previous year’s priorities as follows: 

  • Continue to pursue households that do not pay towards the residents’ association funds
  • Continue with road repair/resurfacing issues
  • Ongoing vigilance and surveillance of planning applications
  • Reporting of anti-social behaviour and other nuisance issues
  • Keep residents informed via quarterly newsletters and occasional emails 

In June last year we were sorry to hear the news of the death of Alan Jones, one of the founder members of your committee, after a long battle against cancer.   We all miss his contribution and commitment to the interests of Egerton Park residents. 

Can I say another big Thank you to all residents and especially to all committee members, who have continued to meet on a regular basis throughout the year, for your continued support and hard work.   We would welcome new committee members to be nominated at the AGM and we currently hold meetings about 6 times per year.   If you are interested please let us know.   Remember that, “Together We Can Make a Difference”.

Chair, Egerton Park Residents’ Association       –   June 2015

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